Estimation Administrative Assistant

Who is Jenaco?

People passionate about what builds us up. Specialized in pipping systems, our company offers turnkey support for a comprehensive range of building mechanical services.
From plumbing to hydronic heating, natural gas to radiant flooring, you can rely on our experts to advise you on the best ecological practices. Comfort, safety, and energy efficiency – we guarantee your peace of mind.
Our extensive portfolio extends to residential, heavy, industrial, commercial, and institutional sectors.

What is it like to work for Jenaco?

At Jenaco, we collaborate in an environment of trust, where each individual brings their added value to the table. Whether on-site or in the office, we work together in mutual support to help everyone achieve their aspirations while striving for long-term success. Being part of our organization also means being a valued member of our close-knit team.

At Jenaco, we prioritize the well-being of our people.

Required Skills

We are looking for someone who shares our company values, which focus on close collaboration between management, administration, and job sites, a strong team spirit, mutual support, and pride in a job well done.

The ideal candidate is proactive, has a strong sense of responsibility, and knows how to manage time effectively. They are thorough, detail-oriented, and demonstrate a positive and respectful attitude. They are looking to invest in a long-term position and wish to grow within the company.

Your Role

Reporting to the Chief Estimator, the Estimation Administrative Assistant will provide administrative support to estimators, coordinators, and directors across the company.

Main Responsibilities

• Prepare and follow up on equipment pricing requests with suppliers;
• Assist estimators in tracking changes to project plans;
• Draft and prepare question forms and bid closing letters with the estimator;
• Prepare public tender documents on platforms such as BSDQ’s TES and SEAO;
• Maintain records of projects under bid, awarded, and not awarded;
• Open new bid files;
• Keep submission plans and addenda up to date;
• Assist estimators with quantity take-offs and plan measurements;
• Once a contract is awarded, help prepare and attend project kickoff meetings.

Requirements

• Experience as an assistant with a specialized contractor (an asset);
• Knowledge of Maestro Technologies (an asset);
• Proactive, detail-oriented, and responsible;
• Proficient in Microsoft Office Suite;
• Positive attitude and strong sense of responsibility;
• Professional-level English proficiency.

Benefits

• Competitive salary
• 4 weeks’ vacation from the first year
• Group insurance
• Employee wellness program
• Continuing education program

About us

Jenaco is known, in particular, for its approach that focusses on respecting and valuing its human capital. Everything possible is done to enable all employees to reach their full potential. Employees are encouraged to show initiative and to think outside the box. The company is well known in the industry for its collaborative approach. It also initiated the Share to Build Symposium Day and has created scholarships to promote research in construction management.